How Much Time Do You Actually Save with AI?
AI Agents are the main tool with which businesses can automate complete processes — from collecting information and analysing data to act inside business systems.
But the real question is: how much time does this save you?
The answer depends on the process. The biggest opportunities are usually repetitive tasks that employees perform every day but that do not require their full expertise.
Imagine a process that requires an employee to:
Collect information → check it → enter it → send it → update the system.
An AI agent can automate many of these steps, leaving the employee to review the result or handle exceptions. This is the idea behind OneShift - a digital workforce of specialized AI agents designed for different business operations.
But the real question is: how much time does this save you?
The answer depends on the process. The biggest opportunities are usually repetitive tasks that employees perform every day but that do not require their full expertise.
Imagine a process that requires an employee to:
Collect information → check it → enter it → send it → update the system.
An AI agent can automate many of these steps, leaving the employee to review the result or handle exceptions. This is the idea behind OneShift - a digital workforce of specialized AI agents designed for different business operations.
Sales: less administration, faster execution
The AI Sales Agent can look up company information in the Bulgarian Commercial Register, create customers, prepare sales orders with products, prices and discounts, and create and email invoices.
Instead of switching between emails, databases and ERP screens, sales teams can spend more time with customers and less time entering data.
Instead of switching between emails, databases and ERP screens, sales teams can spend more time with customers and less time entering data.
Time Management: automate timesheets
The AI Time Management Agent can analyse an employee's calendar, suggest time entries, prepare timesheets and submit reports for confirmation. A process that previously required several manual steps can become a simple “review and confirm” workflow.
HR: automate everyday requests
The AI HR Agent can support employee onboarding, answer questions about company policies and manage leave requests. This allows HR teams to spend less time answering repetitive questions and more time on tasks that require human expertise.
Finance & Planning: turn data into action
The AI Finance Agent can support invoicing, budget tracking and financial reporting, while the AI Planning Agent can help with resource forecasting, scheduling and workload balancing.
The goal is not to replace financial or management teams, but to reduce the time they spend preparing and organizing information.
The goal is not to replace financial or management teams, but to reduce the time they spend preparing and organizing information.
IT & Industry 4.0: monitor continuously
Agentic AI becomes even more powerful when connected to operational data. Through IoT and Industry 4.0 technologies, businesses can collect real-time information from machines and equipment. AI agents can then monitor this information, identify potential issues and trigger the appropriate workflow.
Instead of constantly checking systems manually, employees can focus on the situations that actually require their attention.
Instead of constantly checking systems manually, employees can focus on the situations that actually require their attention.
So, how much time can you save?
There is no universal number. A simple way to estimate the potential is:
Time saved = time currently spent × frequency × number of employees × percentage automated
For example, if 50 employees spend 8 minutes every working day on a repetitive task and AI automates 75% of it, that represents 5,500 hours saved per year.
The actual result will depend on the process and how the AI agent is implemented. And time is only part of the value. Businesses can also benefit from fewer manual errors, faster processes, better visibility and reduced administrative workload.
With OneShift, Business Central, IoT and analytics, NavTech helps businesses move towards a more connected Industry 4.0 environment - where AI doesn't just provide information but helps turn that information into action.
Want to learn more about the use of AI Agents? Reserve your spot at Dynamics Connect 2026!
Time saved = time currently spent × frequency × number of employees × percentage automated
For example, if 50 employees spend 8 minutes every working day on a repetitive task and AI automates 75% of it, that represents 5,500 hours saved per year.
The actual result will depend on the process and how the AI agent is implemented. And time is only part of the value. Businesses can also benefit from fewer manual errors, faster processes, better visibility and reduced administrative workload.
With OneShift, Business Central, IoT and analytics, NavTech helps businesses move towards a more connected Industry 4.0 environment - where AI doesn't just provide information but helps turn that information into action.
Want to learn more about the use of AI Agents? Reserve your spot at Dynamics Connect 2026!
